Introduction
The Encrypt feature in Outlook allows users to protect messages containing sensitive information as well as apply additional restrictions such as disallowing forwarding, modifying, copying, and/or printing.
Please note that this feature alone does not meet HIPAA compliance standards.
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While composing a New Email, go to the Options tab.
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Click Encrypt. You can choose from several additional permissions to apply:
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Encrypt-Only -- Default standard encryption. The message is encrypted without additional restrictions. Recipients can still forward, print, and copy content.
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Do Not Forward -- Recipients cannot forward, print, or copy content.
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Laboure College - Confidential -- Only internal users (i.e. those with an @laboure.edu email address) can access, edit, and share the content with other Labouré users. They cannot, however, copy or print content.
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Laboure College - Confidential View Only -- Same as Confidential but recipients cannot edit or share content. A message sent with this permission can only be read or deleted by the recipient.
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While composing a New message, click Encrypt.
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To apply additional restrictions, click Change permissions.
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Encrypt -- Default standard encryption. The message is encrypted without additional restrictions. Recipients can still forward, print, and copy content.
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Do Not Forward -- Recipients cannot forward, print, or copy content.
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Laboure College - Confidential -- Only internal users (i.e. those with an @laboure.edu email address) can access, edit, and share the content with other Labouré users. They cannot, however, copy or print content.
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Laboure College - Confidential View Only -- Same as Confidential but recipients cannot edit or share content. A message sent with this permission can only be read or deleted by the recipient.
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If you are unsure as to the legitimacy of an encrypted email that you've received, please forward the email to helpdesk@laboure.edu before opening it. IT will determine whether the email is safe to open.
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Click Read the message. There are two ways to sign in to view the message:
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Sign in with a work or school account -- Sign in with your Labouré email credentials. Only do this if the legitimacy of the email has been verified.
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Sign in with a One-time passcode -- Choosing this option will send a numeric passcode to your email. Make sure to check your spam folder if you do not see it.
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Enter the passcode. The passcode expires after 15 minutes. You will need to request a new passcode if you do not enter it in time.
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Click Continue.
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You can choose to remain signed in for 12 hours to avoid needing to enter another code to view the message again. Only choose this option if you are using a private computer.
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You can choose to Reply/Reply all and, if allowed by the sender, Forward or Print the encrypted email just like a standard Outlook email.
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Make sure to Sign Out when finished.
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